Annex A

Current Annual Civic Events

 

1.    The list below are the annual/regular events the civic party are regularly invited to.

 

2.     Additionally, the civic party receive other invites throughout the year on average this will add an additional 300 engagements to the civic year.

 

3.    The list excludes meetings of full council, special meetings of the council and VIP visits.

 

4.    Additional costs are incurred when DN1 (the Lord Mayor’s limousine), robes, swords and mace and Mansion House are used.

 

 

 

Month

Event

Civic Party No.

Location

Regalia

Transport

MaximumCosts

£

May (start of civic year)

Annual council rehearsals

4

Guildhall

Robes & Chains

N/A

80 (Driver costs)

 

Annual council

4

Guildhall, Assembly Room, Mansion House

Robes & Chains & Sword and mace

Taxi

5,000 (Civic Budget)

 160 (Driver costs)

 

 

Citizenship

2/4

Mansion House

 

Robes & Chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

Gun Salute for Coronation of King Charles III

4

York

Robes & Chains

DN1

(Limousine)

100 (Driver costs)

June

Races

2/4

Racecourse

N/A

Taxi/DN1

160 (Driver costs)

 

Company Merchant Taylors charter day

4

York

Robes & Chains

DN1

100 (Driver costs)

 

Citizenship

2/4

Mansion

House

Robes & Chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

Lord Lieutenant’s Lunch (or May

2/4

Various

Chains

DN1

100 (Driver costs)

 

Armed Forces Day

4

Mansion House

Robes and Chains

N/A

56 (MH duty Officer costs, excluding utilities)

 

Royal garden party

4

London

Badges of office

Train

300 travel

 

York pride

4

York

Chains

DN1

100 (Driver costs)

 

 

Joint Guilds service

4

York

Robes & Chains

DN1

100 (Driver costs)

 

St John's Eve Celebrations - Sunday 25 June 2023

 

4

York

Robes & Chains

DN1

100 (Driver costs)

 

Joint York RBL/RAFA Annual Church Service 2023

 

4

York

Chains

DN1

100 (Driver costs)

 

Gild of Freemen AGM

4

York

Chains

DN1

100 (Driver costs)

July

York races

2/4

York

N/A

Taxi DN1

240 (Driver costs)

 

Guild of Scriveners Annual charter day

4

York

Robes & Chains

DN1

140 (Driver costs)

 

University of Hull Degree Ceremonies

2/4

Hull

Chains

DN1

140 (Driver costs)

 

 

 

Citizenship ceremony   

 

2/4

Mansion House

Robes & Chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

York Design Awards

4

York

Chains

DN1

120 (Driver costs)

 

Civic Trust speaking competition                  

4

York

Chains

DN1

100 (Driver costs)

 

Kohima Commemoration Service

4

York

Chains

DN1

100 (Driver costs)

 

 York Rotary Dragon Boat Race                

4

York

N/A

No chains as near water

 

DN1

100 (Driver costs)

 

 

 York Philharmonic Male Voice Choir:

2/4

York

N/A

DN1

100 (Driver costs)

August

Yorkshire day

4

Anywhere in Yorkshire

Robes & Chains & Sword and Mace

DN1

250 tickets

180 (Driver costs)

 

Assize of Ale

4

Mansion House  & York

Chains for proclamation

N/A

100 (Driver costs)

 

York Races

2/4

York

N/A

Taxis/DN1

480 (Driver costs)

 

Citizenship ceremony

2/4

Mansion House

Robes & Chains

 

N/A

42 (MH duty Officer costs, excluding utilities)

 

Fulford show

4

York

Chains

DN1

80 (Driver costs)

September

York races

2/4

York

N/A

Taxis/DN1

240 (Driver costs)

 

Sheriff’s weekend

2 days 1 night event

 

2

UK

Robes & Chains

DN1

320 (Driver costs)

 

200(Hotels)

 

Citizenship ceremony

 

2/4

Mansion

House

Robes & Chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

York Archaeology Trust AGM

2/4

York

Chains

DN1

100 (Driver costs)

 

York Community Pride Awards

2/4

York

Chains

DN1

100 (Driver costs)

October

Annual Freedom court

2

Guildhall

Robes & chains

N/A

100 (Driver costs)

 

York Races

2/4

York

N/A

DN1

140 (Driver costs)

 

Legal Sunday

4

York

Robes & Chains & Sword & mace

DN1

100 (Driver costs)

 

56 (MH duty Officer costs,)

 

Clifton manor court

2

York & Mansion House

Robes & chains

N/A

200 drinks

100 (Driver costs)

 

42 (MH duty Officer costs, excluding utilities)

 

Company Butchers service

4

York

Robes & chains

DN1

100 (Driver costs)

 

Guild Scriveners dinner

 

4

York

jewels

DN1

120 (Driver costs)

 

Poppy appeal launch

4

Mansion House

Chains

N/A

300

 

56 (MH duty Officer costs, excluding utilities)

 

Citizenship ceremony                                                              

          

2/4

Mansion House

Robes & chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

York Civic Trust Annual General Meeting

 

2/4

York

Chains

DN1

80 (Driver costs)

 

His Majesty's Lord Lieutenant Awards

 

4

York

Robes & Chains

Dn1

120 (Driver costs)

 

Dragon Boat Challenge - Awards Reception

4

Mansion House

Chains

N/A

42 (MH duty Officer costs, excluding utilities)

November

Remembrance Sunday

4

Guildhall

Robes & Chains & Sword & mace

DN1

2,000 (civic budget)

 

240 (Driver costs)

 

84 (MH duty Officer costs)

 

York St John Degree Ceremonies 

2/4

York

Chains

DN1

140 (Driver costs)

 

Guild of building service

4

York

Robes & Chains

DN1

120 (Driver costs)

 

Guild of building dinner

2/4

York

Jewels

DN1

140 (Driver costs)

 

Citizenship ceremony                                                              

2/4

Mansion House

Robes & chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

Company of Merchant Adventurers Venison Feast

 

2/4

York

Jewels

DN1

120 (Driver costs)

 

York Interfaith service

4

York

Chains

DN1

100 (Driver costs)

 

Annual Dinner of the Yorkshire Law Society

 

4

York

Jewels

DN1

120 (Driver costs)

 

OCAY (Older Citizens Advocacy York) AGM

 

4

York

Chains

DN1

100 (Driver costs)

 

York Press Business Awards

2

York

chains

DN1

100 (Driver costs)

December

Christmas cheer

4

York

Chains

N/A

External charity funded

 

Citizenship ceremony                                                              

2/4

Mansion House

Robes & Chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

Elderly people’s homes

2/4

York

Chains

DN1

100 (Driver costs)

 

Joint Guilds Carol Service

4

York

Robes & Chains

DN1

100 (Driver costs)

 

Sheriff’s riding

4

York & Mansion House

Robes C chains

N/A

688 (Civic budget

100 (Driver costs)

 

Barbican carol service

4

York

Chains

DN1

120 (Driver costs)

 

Carol service

4

St Helens square

Chains

N/A

200(civic budget)

80(Driver costs)

 

Christmas day visits

 

4

York

Chains

DN1

100 (Driver costs)

 

York Minster - Advent Procession

4

York

Chains

DN1

100 (Driver costs)

 

Sir John Hunt Homes

 

1

York

Chains

DN1

80 (Driver costs)

 

Annual Meeting of the University Court

 

1

York

Chains

DN1

120 (Driver costs)

January

Mansion House closed for cleaning

 

 

 

 

 

 

Hull University AGM of the Court 

LM

Hull

Chains

DN1

120 (Driver costs)

 

Company of Merchant Adventurers Service

4

York

Chains & Robes

DN1

100 (Driver costs)

 

Jane Stanton service

4

York

Chains & Robes

DN1

120 (Driver costs)

 

Residents Festival

 

4

Mansion House

Chains

N/A

330 (MH duty Officer costs, excluding utilities)

 

St Andrew's Society of York Robert Burns Celebration Dinner

4

York

Jewels

DN1

120 (Driver costs)

February

Lord Mayor’s Charity Ball

4

York

Jewels

DN1

140 (Driver costs)

 

Company of Butchers Dinner

4

York

Jewels

DN1

120 (Driver costs)

 

Citizenship ceremony   

                          

2/4

Mansion House

Robes & Chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

Guild freemen court meeting                               

              

4

Mansion House

Robes & Chains

N/A

70

March

Commonwealth Day

4

Mansion House

Robes & Chains

N/A

650

 

56 (MH duty Officer costs, excluding utilities)

 

Civic Sunday

4

York

Robes & Chains

DN1

500

56 (MH duty Officer costs,)

120 (Driver costs)

 

Citizenship ceremony    

                         

2/4

Mansion House

Robes & Chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

Civic Dinner                           

4

Mansion House

Jewels

N/A

5,000

 

70 (MH duty Officer costs, excluding utilities)

April

Guild Freeman dinner

4

York

Jewels

DN1

140 (Driver costs)

 

Guild Freemen service

4

York

Robes & chains

DN1

120 (Driver costs)

 

Company of Merchant Taylors’ Dinner

2

York

Jewels

DN1

140 (Driver costs)

 

Citizenship ceremony                                                              

2/4

Mansion House

Robes & chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

Sheriffs Dinner

4

Mansion House

Jewels

N/A

100 (civic budget)

 

70 (MH duty Officer costs, excluding utilities)

 

 

Sheriffs’ army

2

York

Robes & Chains

N/A

120 (Driver costs)

May (end of civic year)

Company of Cordwainers Service

4

York

Robes & Chains

DN1

120 (Driver costs)

 

Company of Cordwainers dinner

4

York

Jewels

DN1

120 (Driver costs)

 

Citizenship ceremony                                                              

2/4

Mansion House

Robes & chains

N/A

42 (MH duty Officer costs, excluding utilities)

 

York Races

2 days

4

York

N/A

DN1

320 (Driver costs)